How to Create and Share a Calendar in Outlook

How to Create and Share a Calendar in Outlook

Hi everyone! Have you ever wondered how to create a calendar and let people subscribe to it so they automatically receive updates? Whether you're creating a calendar for your family or your team, they only need to subscribe once and then they will see updates automatically. Let's dive into how we can achieve this with Outlook.

Step-by-Step Guide

Step 1: Create a Calendar in Outlook

1. First, there are many calendar software options, but today we will cover Outlook.

   1. Open Outlook Web App: We'll use the Outlook web app to publish the calendar.

   2. Create Your Calendar: Suppose I have a calendar named "Gathering Calendar" and I want to send it to others to subscribe.

Step 2: Share Your Calendar

In Outlook, follow these steps to share your calendar:

1. Access Calendar Settings:

   • Go to the settings option and click on "Calendar".

   • In settings, go to "Share Calendar".

2. Choose the Sharing Option:

• There are two options: "Share Calendar" and "Publish Calendar". We need to use "Publish Calendar".

• Select the calendar you want to share, for example, "Gathering Calendar"

3. Set Permissions:

• You can choose from three permission levels: "Can view when I'm busy", "Can view titles and locations", and "Can view all details".

• Select "Can view all details" if you want your subscribers to see all the details.

4. Publish the Calendar:

• After selecting the permission level, click "Publish".

• You will see two options: an HTML link and an ICS link.

• For this tutorial, we'll use the ICS link. Copy this link.

Conclusion

That's today's tip on how to publish your calendar to your subscribers using the Outlook web app. I hope you found these tips helpful. If you enjoyed today's content, give it a thumbs up, and subscribe for more tips. See you next time, bye!

Step 3: Subscribe to the Calendar

• To subscribe to the published calendar, follow these steps:

  1. Open Your Outlook Calendar:

     • In your Outlook calendar, go to "Add Calendar" and select "Subscribe from web".

2. Add the Published Calendar:

• Paste the ICS link you copied earlier.

• Add a name for the calendar, choose a color, and select an icon if you wish. Then, click "Import".

3. View the Subscribed Calendar:

• After a few seconds, the calendar will be added to your Outlook and you'll see it under your calendars.